Thruway Authority

FOIL Request Subject Matter List

SUBJECT MATTER LIST

PUBLIC OFFICERS LAW
Committee on Open Government  

Section 87(3)(c) “a reasonably detailed current list by subject matter, of all records in the possession of the agency, whether or not available under this article.”

Review Date: 12/30/2023

RECORDS SERIES TITLE

• Accident Reports
• Accounts Payable Related Print-Outs and Listings
• Accounts Receivable Journal Vouchers
• Active and Separated Drug and Alcohol Policy Violators (OTETA and USCG)
• Active Construction Project File
• Administration and Planning Subject Files
• Advertising
• Advertising Device Permits
• Affirmative Action Program Report Files
• Affirmative Action Subject Files
• Affirmative Action Training Records
• Agency Copies of Decentralized Motor Vehicle Assignment Records
• Agency wide Affirmative Action Plans and Procedures
• Agreement Files
• Aircraft Permits
• All Employee Payment Records (Except Special Payments)
• All Payroll Deduction Forms
• Annual Budget Submission to the Legislature (Small Budget Book)
• Annual Conference for Employees and Supervisors (ACES) Signature Sheets
• Annual Departmental Budget Preparation Work Papers
• Annual Occupational Injuries & Illness Surveys
• Annual Pesticide/Environmental Reports for DEC
• Annual Toll Stats
• Application Development Project Files
• Applications (E-ZPass)
• Appropriation Maps (Thruway)
• Arbitration/Discipline Expenses
• Arbitrations
• ASSISST (Aesthetic Services, Selected Improvements, Signage and Secure Trash Program)
• Auction Records
• Audit Reports (Fiscal and Toll)
• Authority Annual Reports
• Automated Program Listing/Source Code
• Automated System Files Backup
• Automated Tape Library System Files
• Bank Account Files
• Bank Correspondence
• Bankruptcy (customers)
• Billing Documents (contracts)
• BIN (Bridge Identification Number) Folders
• Biographies (Board Members, Executive Staff)
• Bi-weekly Mtce Payroll Processing Records (LAM Closed Pay Periods)
• Board Meeting Minutes
• Bond Program
• Bonds
• Bridge Culvert Files
• Bridge Inspection Files
• Bridge Management Files
• Bridge Milepost Files
• Cancelled Bids File
• Cancelled Checks and Bank Statements
• Cancelled Payroll Checks
• Capital Program & Capital Budget Files
• Capital Project Files
• Cash Account Controls
• Cash Account Investment Records
• Centralized Department of Civil Service Eligible List Files
• Chairman's and Executive Staff's Daybooks
• Change Fund Transfer
• Charge Account Program Records
• Charge Account Program Toll Charge Write-Offs and Account Balance Adjustments
• Civil Service Lists
• Class Rosters (Training)
• Classification Files (Positions)
• Code Compliance Records
• Collector Money Bag and Ticket Box Reports (prior to 11/14/2020)
• Collector Tour of Duty Reports & Unvalidated Deposit Slips (prior to 11/14/2020)
• Compensation (Committee) Files
• Complaint Files (Equal Opportunity)
• Computer Run Scheduling Records
• Confidential Personnel & Labor Relations Files
• Construction/Installation Records for ITS/Toll Equipment
• Consultant Files
• Consultant Project Files (Copies)
• Contract Drawings
• Contract Files
• Contract Management System (CMS) Generated Journal Voucher (JV17)
• Contract Negotiation Files
• Contract Purchasing Files
• Contract Sub-ledger
• Contracts Management Insurance
• Contracts/Agreements
• Copies of Contract Related Purchase Requisitions, Orders, Billing Records and Procurement Files for Data Processing Services
• Copies of Non-Contract Related Purchase Requisitions, Orders, and Billing Records for Data Processing Services
• Corrective Action Files (Technology)
• Correspondence (E-ZPass)
• Course Information Records
• Course Registration Processing Records
• Credit Card Revenue
• Customer E-Mails
• Customer Feedback
• Customer Reports
• Daily Job Labor Card Adjustment/Discrepancy (TA52412)
• Daily Labor Cards
• Daily Toll Stats, Monthly Commercial Barrier Revenue and Monthly Bridges & Barriers Revenue Comparison
• Daily Work Plans
• Data Documentation
• Data Processing Hardware Documentation
• Data Processing Policies and Operating Procedures
• Data Processing Procurement Files
• Data Processing Unit Subject Files
• Data Systems Specifications
• Data/Database Dictionary Records
• Daybooks/General Administrative Records
• Decentralized (Authority) Eligible List Files
• Deferred Compensation Records
• Delivery of Uniforms (Toll Collection) (prior to 11/14/2020)
• Department of Motor Vehicle (DMV) Records
• Developers Plan Review Files (Environmental)
• Dig Safely Files
• Disaster Preparedness and Recovery Plans
• Disaster Response and Recovery Records
• Disciplines
• Discrimination
• Disposal of Surplus Items
• Division Employee Files
• Division Hazardous Waste Management Files
• Division Mobile Medical Files
• Division Photo ID Records
• Documents to Support Annual Budget Request
• Drug and Alcohol Education and Training Records
• Drug and Alcohol Program Subject Files
• Drug and Alcohol Testing (OTETA and USCG)
• Educational Materials and Brochures
• Eligible Lists
• E-Mail Messages
• Emergency Services Records
• Employee Benefits Records
• Employee Eligibility Verification
• Employee Files
• Employee Hazardous Substance Exposure Records
• Employee Internet Use Logs
• Employee Medical Files
• Employee Mobile Medical Records
• Employee Occupational Injury Incident Logs and Records
• Employee Organizational Leave (EOL)
• Employee Recognition Database
• Employee Recognition Supporting Documentation
• Employee Summary Service Records
• Employee Time and Attendance Records
• Employee Training History
• Employee Travel Payment Files
• Employee Uniform Orders (prior to 11/14/2020)
• Employment Applications for Non-Hires
• Employment Eligibility Verification Files
• Employment Inquiry Files
• Energy Reduction Program
• Environmental
• Environmental and Recycling Files for Division Facilities
• Environmental Audit
• Environmental Litigation
• Environmental Maintenance & Operations Records
• Environmental Project Files
• Equipment and Furniture Inventories
• Equipment Control Records
• Equipment Incidents
• Equipment Maintenance Records
• Equipment Reference Books
• Equipment, Tool and Furniture Inventories
• Ethics
• Ethics Filing
• Examination Administrative Files
• Examination Development Files
• External Publications, Brochures and Pamphlets
• E-ZPass Statements
• Facility Maintenance Work Order Files and Logs
• Facility Management Subject Files
• Fatality Reports
• Federal Aid Records (Emergency)
• Federal Aid Records (Transportation)
• Federal Funding Files
• Financial History
• Financial Management System Database Tables And Ledgers
• Financial Management System Maintenance
• Financial Systems Data Documentation
• Financial Systems Special Project Files
• Fingerprint Files
• Fire Safety Education and Training Records
• Fire Safety Program Records
• Forms Inventory Records
• Freedom of Information (FOIL) Requests and Appeals
• Garage Evaluations
• Garage Invoices/Documentation
• Garnishments, Tax Levies, Support Records
• General Administrative and Planning Subject Files
• General Administrative Files
• General Administrative Records/Daybooks
• General Correspondence and Subject Files
• General Correspondence
• General Ledger Summary Listings
• GIS Maps, Documents, and Records
• GIS Residency Sheet Map
• Green Thumb Files
• Grievances
• Hazardous Waste Manifests/Annual Reports
• Health & Safety Code & Regulations Variance Files
• Health Insurance Files
• Help Desk Telephone Logs and Reports
• Highway Culvert Inspection
• Highway Management General Subject files
• Historical Reference Information
• IBM Reports
• Impound Reports
• Impounded or Abandoned Vehicle Records
• Incident and Investigation Records
• Incident and Traffic Management Records
• Incidents/Accident Reports
• Information Resources Management and Data Processing Services Plans
• Infrastructure, Inventory and Inspection System (IIIS)
• Input Documents (Data)
• Inspection Contracts (Bridge)
• Internal Audit Policies and Procedures
• Internal Audit Reports and Responses
• Internal Control Review Reports
• Internal Control Policies and Directives
• Inventories of Circuits
• Investment Records
• IT Employee Files
• IT Project and Related Procurement Files
• Job Applications and Resumes
• Job Postings
• Job Set-up Record Data Entry Worksheets and Log
• Journal Vouchers and Backup
• Journal Vouchers for Labor (JV44L)
• Judgments
• Lab Data (Environmental)
• Labor Relations Arbitrations
• Land Transactions
• Lease Files
• Legal Project Files
• Legislation
• Lists of Employees Who Handle Toxic Substances
• Litigation Claims
• Lost and Found Property Records (T-29)
• M/C Life Insurance Records
• Mail Pickup and Delivery Records
• Maintenance & Operations Records
• Maintenance Contract and/or Agreement Files
• Maintenance Directives
• Maintenance Management System (MMS)
• Manual Journal Vouchers with Backup
• Marketing Contracts Including Contacts to Fulfill Information Requests
• Military Leave Records
• Minority and Women-Owned Business Development Quarterly Utilization Reports
• Minutes, Agendas, Meeting Files and Recordings of Thruway Authority Board
• MMS (Maintenance Management System) System Operations
• Money Bag & Ticket Box Reports (prior to 11/14/2020)
• Monthly and Routine Work Production Reports
• Monthly Deposit Slip Error Report (prior to 11/14/2020)
• Monthly Financial Report Preparation
• Monthly Origin and Destination Reports
• Monthly Toll Stats
• Motor Vehicle Maintenance Records
• Motor Vehicle Records
• Navigators Report of Obstruction
• Negotiations Materials
• Network Fiber Birth Certificates
• Network Implementation Project Files
• News Clippings
• Non-Contract Maintenance
• Non-Contract Purchasing Files
• Non-Financial Account History
• Non-Revenue E-ZPass Database for Fleet Vehicles and Equipment
• Non-Revenue E-ZPass Tag Related Files
• Notes on Account (E-ZPass)
• Notice of Benefit Reimbursement Charges (Toll Collection) (prior to 11/14/2020)
• Notices of Intention
• Occupancy Permits
• Office Equipment Maintenance Records
• Office Supplies and Commodities Disbursement Records
• OMEOP (Office of Maintenance Engineering and Operations)  General Project Files
• Operating System and Hardware Conversion Plans
• OT (Overtime) Lists
• Outreach Program Records
• Parking Permit Applications
• Parking Permit Assignment Records
• Part-Time Toll Collector Distribution List (prior to 11/14/2020)
• Part-Time Toll Collector Terminations (PTTC Term) (prior to 11/14/2020)
• Part-Time Toll Collector Test (prior to 11/14/2020)
• Paycheck and Advice Transmittal Reports NYPAY 135
• Paycheck Distribution Records
• Payroll Deduction Listings
• Payroll Processing Records
• Payroll Processing Reports
• PERB (Public Employees Relations Board) Cases
• Permit Plus System
• Permits
• Personal History Files
• Personnel Transactions
• Petty Cash/Check Records
• Photo ID Records
• Photo Lab /
• Physical Plant Maintenance/Operations Reference Drawings and Files
• Physical Plant Systems Monitoring and Inspection Records - HQ
• PIN (Project Identification Number) Timesheets
• Plan Sales Files (Construction)
• Policies and Procedures (E-ZPass)
• Position Posting Results
• Pre-1980 Engineering Records
• Press Releases
• Print Files
• Print Files Source Data (IBM Mainframe Only)
• Procurement Integrity Files
• Program Unit Budget Files
• Project Files (Design)
• Project Files (long-term, Design)
• Projects/Studies
• Property Damage and Equipment Claims
• Property Damage Reports
• Property Damage, Equipment Damage, Patron Claims
• Property Encroachment Files
• Property Records Inventory
• Publication and Reproduction Files
• Purchase Records NOT Related to Agency-Let Contracts
• Purchase Records Related to Agency Let Contracts
• Purchases
• Quarterly Toll Stats
• Railroad Crossings Files
• Real Property Thruway
• Reasonable Accommodations
• Record of Filling Shift Vacancy (Toll Collection) (prior to 11/14/2020)
• Record Storage Files
• Records Associated with NYSDMV Inspection
• Records Disposal Files
• Records Inventory Database
• Recruitment Files
• Recruitment Plans and Reports
• Regulation Books and Manuals
• Remediation Projects
• Report of Work Availability by Part-Time Toll Collectors (prior to 11/14/2020)
• Reports from Financial Management System
• Reports of Charge Account Program Records
• Request For Proposal (RFP) Files
• Requisitions
• Research
• Resolved Toll Collector Shortages (prior to 11/14/2020)
• Retention Schedules
• Revenue Accounting
• Revitalization Program Files
• Routine Administrative Policies & Procedures
• Routine Administrative Publications
• Routine Operational Plans
• Routine Schedule Records
• Rules and Regulations
• Safety Awards
• Safety Publications
• Safety Reports
• Safety Training Class Rosters
• Sales Tax Records
• Schedule for Toll Collection Personnel (prior to 11/14/2020)
• Schoharie Creek Bridge Collapse
• Section Facility Maintenance Job Files and Logs
• SEQRA- State Environmental Quality Review Act
• Service Area Records
• Shared Services Files
• Shopfax (System, Thruway, State Police vehicles and equipment)
• Sign Orders and Files
• Site/Equipment Support Files (Information Technology)
• Six Month Stock Issue Requisitions Report (Inventory 009C)
• Software Review Files
• Special Hauling Permit Trip Authorization/Receipt Tickets
• Special Hauling Permits
• Special Payments Records (Employees)
• Special Project Files
• Special Termination Files
• Specific HazMat and Safety Training
• Status Change Reports (Labor Relations)
• Storm Activity Records
• Strategic Files
• Structure Inspection Files
• Study-related Files (Long Range Planning)
• Subject and Correspondence Files
• Subject Files
• Subpoenas
• Summary Computer Usage Report
• Summary Personnel Records
• Supplies, Commodities and Parts Disbursement Records
• Supplies, Commodities and Parts Inventories
• Surplus Property Disposition Records
• Survivor Death Benefit Records
• System Development and Implementation
• System Files Backup - Computer Aided Dispatch (CAD) Systems Only
• System Users Access Records
• Tag History
• Tandem (Trailer) Reports
• Tandem Trailer Files
• Tape Library Control Records (IBM Mainframe Only)
• Tax Parcel Maps
• Technical Program Documentation
• Technical Toll System Program Documentation
• Telecommunications Use Logs and Reports - Electronic Call Accounting Records
• Telephone Bills and Credits
• Telephone System Documentation
• Tenant Records (when Authority is the tenant)
• Terrific New Thoughts (TNT) Program Files
• Test Database/Files
• Thruway Authorized Towing Garage Records
• Thruway Insurance Claims Records
• Thruway Maintenance Worker (TMW) Training Records
• Thruway Occupancy Permits
• Thruway Real Property Disposals and Acquisitions
• Thruway Work Permits
• Thruway Insurance Policies
• Thruway Real Property Easements
• Thruway Real Property Leases
• Thruway Real Property Sales and Acquisitions
• Thruway Real Property Transfers of Jurisdiction
• Timekeeper Source Documents
• Toll Audit Discrepancy Files (prior to 11/14/2020)
• Toll Collection General Records (prior to 11/14/2020)
• Toll Collection Subject files (prior to 11/14/2020)
• Toll Collector and Maintenance Job Applications and Resumes (prior to 11/14/2020)
• Toll Collector and Manager Employee File (prior to 11/14/2020)
• Toll Collector Exception Paperwork (prior to 11/14/2020)
• Toll Collector Monthly Performance Reports (prior to 11/14/2020)
• Toll Collector Online Work History (prior to 11/14/2020)
• Toll Collector Tour of Duty Reports (prior to 11/14/2020)
• Toll Collector Validated Deposit Slips & Associated Errors (prior to 11/14/2020)
• Toll Increase (prior to 11/14/2020)
• Toll Manager Tour of Duty Reports (prior to 11/14/2020)
• Toll Revenue Backup Information (prior to 11/14/2020)
• Toll Station Cleaning Report (prior to 11/14/2020)
• Toll Tickets, Military Passes, Bill Detections & Parking Permits (prior to 11/14/2020)
• Tool Complements
• Tool Inventories
• Tools and Property Records
• Tower Program
• Toxic Substance Information, Training & Education
• Traffic and Toll Revenue Reports
• Traffic Comparisons
• Traffic Reports
• Training & Security Records
• Training Course Information
• Training/Development Attendance Roster
• Transaction History (Toll/Non-Toll)
• Transportation Statistics Subject Files
• Travelers' Services Subject Files
• Tuition Reimbursement Program Records
• Unit 1 and Unit 2 Transfer Lists
• Unsatisfactory Performance Rating Appeal Board Records
• Unsuccessful Consultant Proposals/Letters of Interest/Construction Bid Proposals
• Use & Occupancy Permits
• U-turn Permits
• Validated Deposit Slip Errors Memoranda
• Various Inspection Reports, Other than Bridges and Bridge Culverts
• Vehicle and Equipment Incident/Accident Records
• Vehicle Incident Records
• Vehicle Trips Miles & E-ZPass Statistics
• Vehicle/Equipment Assignments and In-Service Notification
• Violations (E-ZPass)
• Visitors Admittance Registration Log and Visitor Logs
• Vouchers
• Vulnerability Assessment Files
• Ward Fueling System
• Water - Wastewater Records
• Water Control Files
• Weekly Report of Detentions
• Work Orders
• Work Permit Files
• Work Requests and Orders
• Workers' Compensation Files
• Workers' Compensation Litigation Records

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